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How to Make Event Proposals & Examples for Event Activities in High School

How to Make Event Proposals & Examples for Event Activities in High School
Februari 15, 2024 laskarui
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How to Make Event Proposals & Examples for Event Activities in High School

As we know, preparing a proposal is not easy. There are many other considerations that need to be taken into account because the proposal itself is always related to external parties. For example, event sponsors, vendors, and others. Therefore, you can see how to make a proposal according to the correct structure as below.

Activity Proposal Structure

1. Name of activity

Making a proposal needs to be accompanied by the name of the activity. You can explain the name of your activity clearly, concisely and easily understood. You can also pay attention to the name of the activity in the form of a phrase.


The proposal must definitely be accompanied by the background and objectives of the activity. So, you can mention the planned activities that will be implemented. Don’t forget to set activity goals and targets.

2. Fill out the proposal

The contents of this proposal are very important to make. You must include the implementation time, participants, and facilities for the activity to be held.


An event without an agenda doesn’t feel right. Therefore, you must arrange the event schedule clearly.

3. Committee composition

This one thing cannot be missed. The composition of the committee is very important to know who should be responsible for the success of the event.

4. Fund budget

Budget details should also be included. The aim is to make it easy for sponsors to consider your activities while they are being carried out.

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Closing proposal

Without a conclusion, it feels like a proposal is not complete enough. Therefore, a cover is needed as a supporting sponsor for this activity.

Example of a School Activity Proposal



A. Background

Art is a form of creativity that we should develop even more, and one way to develop it is through performing arts. OSIS SMAN 45 Surabaya will hold an art performance for students in each class.

This drama performance is carried out to increase students’ appreciation for the world of acting and to train their self-confidence which until now is still very lacking.

Apart from that, modern dance can also develop students’ creativity in terms of dance. For band and singer contests that will add a sense of enthusiasm to the atmosphere. This art performance is also held to entertain students who will soon be ready to take exams.

Apart from that, this art performance can be entertainment for class XII students’ farewell celebrations. Therefore, OSIS felt it necessary to hold this event with the theme “Star on the Stage for a Day”.

B. Activity Objectives

The aims of this event are:

  1. Strengthen the ties between fellow students and female students of SMA Negeri 45 Surabaya.
  2. Cultivate the spirit to work together on one goal.
  3. Increasing student creativity in the field of art.
  4. As a means of entertainment for students.


A. Theme

In this activity, the theme we will raise is “Star of the Stage for a Day” which provides an opportunity for students to experience what it’s like to play in the world of acting.

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B. Various activities

The activities we will carry out are:

1.Drama Stage

  1. Modern Dance


C. Participants

This time the participants who can take part in the art performance are representatives of each class X student from each class of SMAN 45 Surabaya.

D. Equipment Required



3.Speaker or loudspeaker

4. Costumes


6. Banner

E. Time and Place of Implementation

The time and place for this Art Performance are:

1. Drama Stage:

Date: Wednesday, February 14, 2024

Time: 16.00 WIB –18.30 WIB

Venue: The Grand Barunawati Surabaya

2. Modern dance:

Date: Wednesday, February 14, 2024

Time: 19.00. WIB – 20.35 WIB

Venue: The Grand Barunawati Surabaya

3. Band

Date: Wednesday, February 14, 2024

Time: 20.55 WIB – 21.35 WIB

Venue: The Grand Barunawati Surabaya


1.14.00-14.20: Gathering of students at The Grand Barunawati Surabaya. Coordinator: Miswar Amrul

2.14.25-14.55: Opening on the PENSI Stage. Coordinator: Yuliyatin

3.15.00-16.00: Welcome by the Chair of the Committee, Chair of the OSIS, Principal at the Pensi Stage. Coordinator: Yuni Fitria

4.16.00-19.45: Stage Activities, Modern Drama, Dance Band. Coordinator: Jongwoon

5.19.50-20.00: Rest. Coordinator: Member

6.20.0 to. Finish: Conclusion. Coordinator: Alifa


Patron: Drs. Kamil M.Pd. (Headmaster)

Director: Sutrisno S.Pd.

Person in Charge: Muhammad Adhan (OSIS Chair)

Committee Chair: Sri Wulandari

Secretary: Ria Puspita Sari

Treasurer: Ihfa Khaerawaty

Event section: Musdalifah Eka Dwi Pratiwi

Business Funds Section: Khoiratun Nisa

Public Relations Section: Eriska Damawari

Security Section: Heriyanto

Documentation Section: Mirnawati A

Equipment Section: Diliana Eva Astuti


In this Pensi activity, there are several funds obtained and spent so that this Pensi can run smoothly. This activity was obtained from funds:

  1. School cash funds: IDR 300,000
  2. Student participation funds: Rp. 1,000,000,-
  3. Telkomsel sponsorship funds: IDR 3,500,000,-
  4. Indosat Sponsorship Funds: IDR 5,000,000
  5. Teacher participation fund: IDR 500,000
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5.Total: Rp. 10,300,000,-


  1. Rent: Rp. 3,000,000,-
  2. Stage rental: Rp. 2,500,000
  3. Musical Instrument Rental: Rp. 1,000,000,-
  4. Stage Arrangement Fee: Rp. 200,000,-

5.Consumption: IDR 500,000,-

  1. Banner: Rp. 300,000,-
  2. Others: Rp. 250,000,-

8.Total: Rp. 7,750,000,-


That’s how we made this proposal. With this we hope for support and participation from the school. Hopefully this event can be carried out as we hope.

That is a complete discussion of how to make an activity proposal and examples. Hopefully this article will be useful for those of you who are looking for references on how to make activity proposals at school.

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